Organizirajte vaše sastanke i da napravite više!
A. To je popravljiv, ali vi ste dobili tri odvojena problema. Prvo, sastanci besmisleno. Kako bi ispravili taj problem, dostaviti pisani dnevni red s početka i zaustavljanje vremena za svaku temu prije sastanka. Ako to nije vaš sastanak, a da ne dobijete dnevni red, pitajte organizatora sastanka za jedan. Neka oni koji će prisustvovati sastanku znati da vam je potrebna njihova komentar na dnevni red prije sastanka, tako da možete prilagoditi i zadovoljiti njihove potrebe. Inače, program ostaje kakav je, a ljudi ne mogu to promijeniti bez grupne diskusije na sjednici.
Dalje, neki ljudi su uvijek kasne za gotovo sve u njihovim životima. Kada smo pričekati za njih, mi stvarno kažnjavanje ljudi koji dolaze na vrijeme, a mi zapravo obeshrabruju ažurnosti. Ako sam brz, a znam da si idući u početak sastanka 10 minuta kasno za smještaj kasno-comers, mislim da ću početi narednih 10 minuta nakon što je najavio vrijeme sastanka. Ja mogu dobiti puno učinjeno u 10 minuta.
Reci tim o svom zabrinutosti, i zatražiti njihov pristanak za početak susreta na vrijeme. (To je rijetko da će netko reći: „Ne, ja ih željeli početi krajem.“) Nakon što taj sporazum, počinju svaki sastanak točno na vrijeme. (Jedna tvrtka koja je željela napraviti točku o ljudima koji dolaze na vrijeme za sastanke zaključana vrata na početku sastanka, i nije neka netko u. To je riješilo brzo kasno-došljak problema. (Bolje da se svi Buy-in na ovaj drastičan korak prije nego što ga pokušate.)
Konačno, tri osobe djeluju kao partneri za pokretanje sastanak: facilitatora , koji razvija napisao dnevni red i cirkulira prije sastanka, a zatim vodi sastanke kako bi bili sigurni sastanak ciljevi su ispunjeni. Imenovati književnik , koji uzima bilješke uz sažeti ključne ideje, piše svaku točku na flip chart za sve da vide, i pita za pojašnjenje, ako je točka nije jasno. (Pisar je također aktivno sudjeluje u sastanku, i ne samo sjediti u kutu i uzeti bilješke.)
Danas, neki pismoznanci čak i donijeti prijenosno računalo u susret. Oni su sažeti ključne ideje, akcije korake, isporučeno, datumima i rokovima, a zatim ostaviti 10 minuta prije sastanka završava za ispis sažetka, i odmah dostaviti kopije prije nego što ljudi odlaze. Nema više čekanja dva ili tri dana za napomene.
I biti sigurni da imenuje mjeritelj vremena kako bi se grupi ostati usredotočeni na pravu temu, i najavljuju presedan vrijeme za pokretanje i zaustavljanje rasprave. Mjeritelj vremena treba pokrenuti „proces provjere“-pita sudionicima ako su oni zadovoljni s napretkom sastanka. (Ako jedna tema sastanka čini se da je potrebno više rasprave nego što je planirano, svi članovi moraju dogovoriti o promjeni raspored sastanaka, tako da se teme zakazan za kasnije tijekom sastanka nisu shortchanged.)
Uzmite u obzir ove „Top Ten“ Smjernice za velike susrete. Možda želite da ih objavite u dvorani za sastanke, ili ih pričvrstiti na svaki program opticaju prije sastanka. Možete čak staviti ove smjernice za šator karticama, postavljena uz svakog sudionika.)
pozvati samo one koji stvarno mogu doprinijeti. Ljudi koji su samo sjedi tamo sluša može bolje iskoristiti svoje vrijeme boravka u svom uredu i čitati bilješke sa sastanaka.
Nemojte postaviti sastanke s manje od pet ili više od 12 osoba. Jedna do četiri osobe bolje mogli koristiti konferencijski poziv.
Objavi jasan program prije sastanka. Neka sudionici pomoći u planiranju ga i prilagoditi ako je potrebno.
Ostani s dnevnog reda, ali dovoljno vremena za razgovor o otvorenim stavkama. Bolje da napusti sastanak rano-s manje stavki pokriveni dobro nego žuriti raspravu samo stisnuti na svim temama.
Granica sastanke do 50 minuta da omogući ljudima vremena da se na njihov sljedeći sastanak.
Watch grupe za nevolje spotova, te ih izvedem na vidjelo:
– Ljudi ne sudjeluju
– Strana diskusije
– Nije se bave problemima
• Kada ljudi postanu ljuti ili frustrirani zbog pitanja, ponovno fokusirati raspravu i vratite se u činjenice.
• sažeti ključne točke na kraju, i dobiti jasan dogovor o akcijama: tko, što, kada. Cirkuliraju sažetak odmah nakon sastanka.
• Dobiti konsenzusa o odlukama. Ne dozvolite da osobe s jakim ličnostima ucjenjivati druge svojim idejama.
• Poticati svatko na popis pitanja na dnevnom redu su željeli odgovoriti na sastanku i preuzmu osobnu odgovornost za dobivanje odgovora.
Bill je predsjednik Radne najboljeg, zaposlenika i razvoj menadžmenta tvrtke u Rochester, NY. On ima veliko iskustvo u stvaranju i isporuci programa u vodstvo, management, marketing, komunikacije, team building, i poslovne pisanje. On je iskusan voditelj sa više od 20 godina iskustva nadzor nad ljudima.
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